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We live in a data-driven world. Almost every transaction and interaction you have with most organisations involves you sharing personal data, such as your name, address and birth date. You share data online too, every time you visit a website, search for or buy something, use social media or send an email.
Sharing data helps makes life easier, more convenient and connected. But your data is your data. It belongs to you so it's important your data is used only in ways you would reasonably expect, and that it stays safe. Data protection law makes sure everyone’s data is used properly and legally.
Your right to be informed if your personal data is being used
An organisation must inform you if it is using your personal data. It should provide detailed information on the following:
Why it is using your data.
What type/types of data it is using
How long your data will be kept
Information if it is going to transfer your data to third parties, including their names and the reasons for the transfer.
Information if it is going to transfer the data overseas, including the country involved and what will be done with the data.
Your information rights.
Where the data is from.
If it is using the data in profiling (a type of automated processing where your personal data is used to analyse or predict things such as your performance at work, economic situation, health, personal preferences and interests).
How to contact the organisation.
Your right to complain to the ICO.
This is called ‘privacy information’.
The organisation should give you privacy information at the time it collects your data. If it obtains your data from another source, it should provide privacy information within one month. It may do so in the form of a privacy notice.
This is called your ‘right to be informed’.